Summary

Reporting directly to the Chair and the Board of Directors, the Treasurer will collaborate closely with the contracted Bookkeeper to ensure all transaction records balance the posting and bank statements. The Treasurer will ensure that financial policies are adhered to. This is a volunteer Board position.

Description

Term of Office
The National Treasurer serves for a term of two years, or more if requested by the Chair and with agreement from the Board.  If the Treasurer is no longer able to continue in their role, the Board will ask for input in recommending a replacement to serve the balance of the term and acting as a resource as required.  To guarantee an understanding of the continual activities of the Organization, this position requires a commitment of 12 months of the year.

Objective
The National Treasurer is responsible for the oversight of the Organization’s bookkeeping and financial requirements.  The role Is also responsible for ensuring that the Organization’s financial information is complete and accurate for the annual report to the Canada Revenue Agency and that said report is submitted to the Chair and Vice Chair for review by March 31st to meet the June 30th submission deadline.

Qualifications

  • Must be a willing to become a member of the Organization and provide a clear/negative Vulnerable Sector Police Records Check
  • Possess strong people skills with the ability to listen and incorporate suggestions from other members, Team Leaders, and the Board of Directors
  • Must be computer literate in Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint etc. and have a strong working knowledge/understanding of QuickBooks and other accounting software
  • Possess strong verbal and written communication skills and the ability to compose correspondence, policies, and reports
  • Must have experience with bookkeeping and/or accounting practices
  • Must have the ability to respond to emails and phone calls every 2-3 days at minimum
  • A time commitment of 20-25 hours per month (includes Board meeting time, time responding to enquiries/correspondence from Directors, Bookkeeper, Team Leaders, and the Board of Directors)
  • Possess the ability to travel when required (minimal)
  • Ability to prioritize work with minimal supervision
  • Operate at a high level of efficiency and effectiveness and respond promptly and appropriately to the needs and requests of the members
  • Must possess strong attention to detail and possess exceptional organizational skills
  • Be able to work at a high level of efficiency and effectiveness and respond promptly and appropriately to the needs and requests of the Team Leaders, Chair, Board of Directors, and members
  • Strong ability to view an issue based on how it will affect the Organization with risk being top of mind
  • Possess the ability to fulfill duties with discretion

Duties

  • Keep the Chair appraised and current on all issues
  • Maintain regular communication with the Chair and respond promptly
  • Work in conjunction with the Bookkeeper to establish budgets for National funds under consultation with the Board of Directors
  • Manage, maintain, and update a master donor database which includes Canada Helps and other foundation’s donations and ensure tax receipt records are issued where required and maintained per CRA requirements
  • Ensure the transaction activity records for Teams and National are maintained and bank accounts are reconciled monthly
  • Ensure financial forms are relevant and current
  • Review/amend financial policies as necessary and forward to the Board of Directors for review; ensure same information once approved by the Board is properly distributed
  • Manage, monitor, guide, and support the bookkeeper
  • Prepare monthly financial report to present at the Board of Directors meetings
  • Oversee process to issue tax receipts according to policies
  • Ensure all financial transactions are performed according to Board approved policies
  • Prepare and present financial statement prepared by the contracted bookkeeper and a proposed annual budget for National at the AGM; or when requested
  • Once proposed budget is approved, ensure the financial transactions follow the approved budget
  • Work with the bookkeeper to ensure the financial monthly submission form and other monthly financial reports are correct and balance to the figures posted in the bank statement
  • Attend meetings of the Board of Directors and the Annual General Meeting
  • Work with the Membership Coordinator to ensure the Team Administrative Fee, should it be levied, is applied to each Team ledger, and transferred to the National account by cheque
  • Give due consideration to topics of discussion and provide input as requested
  • Respond to emails, texts, telephone calls/messages at minimum every 2-3 days
  • Provide updates to the Chair and other Directors as requested